How Manual Reorders Disappeared for Good
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How Manual Reorders Disappeared for Good
Quick answer: Manual ordering took the client roughly 2 days per order. An API integration with Lanyard.pro's L.PRO ERP system cut that down to a few minutes and increased order frequency.
Key Facts
- Client: large EU distributor ordering the same products every month
- Problem: every order required a separate email, price list, and manual confirmation
- Solution: API integration with Lanyard.pro's L.PRO ERP system
- Result: order handling time cut from ~2 days to a few minutes; order frequency increased
Dozens of Suppliers, One Procurement Team
A large distributor ordered the same products from us every month. The problem? Every single order meant a separate email, a current price list, and manual confirmation. Managing a dozen-plus suppliers manually was pure wasted time for the client's team.
Integration Instead of Emails
We proposed an API integration with our L.PRO ERP system. Recurring reorders now go straight into our production queue — no email required from the client's side.
The Result
- Order handling time dropped from roughly 2 days to a few minutes.
- Order frequency went up — the client started placing orders with us for categories they used to buy elsewhere.
FAQ
What is an ERP-to-ERP API integration?
It's a direct system connection that transmits recurring orders automatically between a client's and supplier's systems, without manual emails.
Is API integration only useful for very large distributors?
It's most valuable for clients with frequent, recurring orders, though the size threshold where it pays off varies by business.
How long does it take to set up an API integration with a supplier?
This depends on both systems' compatibility, but a straightforward integration can often be completed within a few weeks.
Does automation reduce the ability to customize each order?
No — automated systems can still handle standard customizations; they simply remove repetitive manual steps.
What are the signs that manual ordering is costing my team time?
If placing recurring orders takes multiple emails and confirmations each cycle, that's a strong signal automation could help.
Summary
Sometimes the biggest value for a client isn't the product. It's the fact that they don't have to think about you at all.
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Project Summary
| Industry | Wholesale Distribution |
| Country | Germany |
| Product | Recurring Lanyards & Promotional Accessories |
| Material | Polyester / Nylon (mixed) |
| Quantity | Recurring monthly orders |
| Production Time | 5–7 business days per cycle |
| Delivery Time | Automated via API — no manual processing |
| Challenge | Manual reordering process wasted procurement time across many suppliers |
| Solution | ERP-to-ERP API integration with Lanyard.pro's L.PRO system |
| Result | Order handling time cut from ~2 days to a few minutes; order frequency increased |
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